How Quoris is leading the way in short notice and rapid Epic staffing
Who do you call when you need Epic talent on short notice?
Epic staffing need are never totally predictable. What you can count on is that when a project’s scope changes, system breaks, or resource resigns: one, you’ll need roles filled at the drop of a hat, and two, these roles will almost certainly be specialized, hard-to-find, high-volume, short-term, on-site, or a combination. So, who do you call when you need Epic talent on short notice? Let’s jump into it.
First of all, you should call someone. The DIY approach to filling Epic roles is not winning any awards here. This is why: a successful recruiting motion driven by job boards like LinkedIn and Indeed requires the target candidate pool to be in active search mode, and the best Epic-certified talent rarely is. Certifications are module-specific and Epic-controlled, meaning the talent pool is relatively small, slow to grow, and heavily in demand.
In an earlier blog, Quoris recruiting team lead Thomas Sjostedt explains that experienced EHR professionals with impressive track records aren’t, “refreshing job boards on a Tuesday afternoon,” but, “mid-engagement, wrapping up a contract and fielding calls from people they already know, or selectively open to a conversation that comes through a trusted source.”
To get to the right candidates, IT leaders count on established Epic staffing programs from vendors in Epic’s ecosystem. To get the right candidates fast, the vendor they choose needs to be both deeply rooted in the Epic talent community and operationally agile enough to execute placements quickly. Quoris’ Epic staffing program was built for this moment. Here’s how we’re leading the way in short notice and rapid Epic staffing.
The following comparisons draw from a Quoris evaluation of Epic staffing solutions across areas of access, cost, capacity, flexibility, and speed. Expand each section of our comparison table below for a look into our thought process as we break down every angle.
Epic staffing solution evaluation guide
Access – looks at how connected a program type is to a high-quality Epic talent network
Cost – assesses cost to source talent via this program type compared to average rates
Capacity – evaluates the program type’s ability to handle high-volume placement requests
Flexibility – examines how adaptive (to unique or changing operational requirements) a program type’s engagement structure is
Speed – considers how quickly talent can be placed in a role
| Category | Worst | Middle | Best |
| Access | Limited | Robust | Direct |
| Cost | Premium | Competitive | Low |
| Capacity | Limited | Average | High-Volume |
| Flexibility | Rigid | Adaptable | Highly Flexible |
| Speed | Slow | Average | Quick |
Epic staffing solution comparison table
Quoris:
Robust: 26+ years embedded in the HIT talent network meads decades of built relationships with Epic-certified consultants, the same trusted-source access that keeps top talent responsive to Quoris, even when they’re not actively looking.
Boutique Firms:
Robust: Smaller firms staffing ability is as robust as their individual relationships and recruiter tenure. With less team members on board, each internal hire is very intentional. Many of these firms wont have been around as long as Quoris with 26 + years of industry depth, but their people will carry deep connections.
Enterprise Firms:
Robust: Enterprise firms are generally longer-standing industry fixtures. Long history + many recruiters = robust access to the Epic talent pool.
Job Boards:
Limited: Certified EHR professionals with real implementation depth are rarely between engagements and typically work with Epic ecosystem vendors to find work.
Quoris:
Competitive: Lower overhead and flexibility to negotiate allows Quoris to price below enterprise rates without trading away the bench depth and access of a much larger firm.
Boutique Firms:
Competitive: Lower overhead allows boutique firms to keep prices lower than their enterprise counterparts. Competitive pricing strategy allows them to compete where they may not be able to on high-volume delivery.
Enterprise Firms:
Premium: Higher overhead means higher prices, competitive pricing isn’t generally at the forefront of these firms’ GTM strategy.
Job Boards:
Low: No vendor margins, less experienced / engrained candidates may accept lower salaries.
Quoris:
High-Volume: Quoris shines here. Deep talent network, agile recruiting, and pre-vetted benches allow Quoris to reliable source many experts for a single engagement.
Boutique Firms:
Limited: Smaller firms rarely have the recruiting bandwidth or established talent network to accommodate high-volume placements for projects that require more support.
Enterprise Firms:
High-Volume: With 1000+ employees, enterprise staffing firms are equipped to recruit high volumes of Epic talent for big projects.
Job Boards:
Limited: Finding, vetting, and securing talent is time consuming, happens at the individual level, and is constrained by in-house recruiter bandwidth.
Quoris:
Highly flexible: Five different staffing models, including on-demand program, Maestro, means Quoris can deliver the talent you want. The client has the power to scale hours up and down as needed without re-negotiation.
Boutique Firms:
Adaptable: Boutique firms have more freedom to flex contract terms, especially when trying to win a deal.
Enterprise Firms:
Adaptable: Generally, they offer a range or staffing models built out of service lines, but engagements hinge on standardized SOWs with little room for customization.
Job Boards:
Adaptable: You set the terms, but without a vendor to retain them, candidates are less likely to accept flexible terms (short-term, on-site, etc.) that favor the employer.
Quoris:
Quick: Quoris resources start in as little as 2 weeks. With highly experienced recruiters who are deeply embedded in the industry, access affords Quoris speed even under pressure of scale or difficulty of circumstance. Our people know who to call for a role, whether. That’s one expert or 100.
Boutique Firms:
Average: Smaller, more agile teams can move quicker for individual roles, but lack the resources to scale speed reliably.
Enterprise Firms:
Average: Big firms can be more cumbersome and have less individual urgency to move very quickly when it comes to internal comms, turnaround, recruiting, contracts, etc. Not as hungry for customer referrals / satisfaction as a small firm focused on reputation building.
Job Boards:
Slow: Applicant volume may be high, but is less likely to contain qualified candidates. Result is a smaller talent pool, and slower, less predictable placements. This method is as far as you can get from immediate Epic coverage.
However the need shows up, Quoris is built to stay fast. Access to specialized talent is the baseline, then staying quick as the ask gets more complex is what sets Quoris apart, starting with volume.
Fast, high-volume staffing
Rapid, high-volume placements are where Quoris shines. Unlike other boutique vendors, Quoris has the deep talent connections, agile recruiting team, and pre-vetted benches needed to reliably source dozens of experts for a single project. Enterprise firms are reliable choices to staff projects with advanced planning, ample runway, and budget, but can lack urgency and/or agility to move quickly enough to place high-volume openings on short notice when demand surges unexpectedly.
Fast, flexible staffing
Layer in fluctuating demand, and short-term, on-site/hybrid or even international requirements and the ask for talent fast gets harder still. This is where flexibility as the default keeps Quoris fast. Quoris provides staffing in five different models, including a flagship Maestro program for on-demand HIT and Epic resources. Maestro resources are booked and managed online by you via portal, where hours can be dialed up and down as needed. These resources are available with just 2-weeks’ notice, changing the game for on-demand staffing in the Epic ecosystem when it comes to both speed and self-service flexibility. To date, this is the only on-demand Epic staffing program of its kind.
So, who do you call when an Epic staffing emergency arises without warning? A vendor built for speed without sacrificing depth. That combination is what Quoris built its Epic staffing program around, and it’s why health systems call us first when the timeline is short and the stakes are high.
Case study
See our staffing program in action. Learn about how Quoris placed 100+ flexible and project-based resources to support one of the largest Catholic health systems in the U.S. during their transition to a unified Epic platform across its network.
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